Effect of the formal organization structere on the organization communication (Ministry of Education Central Organization sample)

ABSTRACT The aim of this study is to analyze the effect of the formal organization structure on the organizational communication at the central organization of the Ministry of Education. For this purpose the effect of centralization, complexity, and formalization levels which are the dimensions of formal organization structure on the organizational communication is examined by regarding the views of the staff and administration in charge at the central organization of the Ministry of Education. The research is a descriptive study in which the scanning method is used. In the study in order to obtain the data a 39-item 5-likert scale has been used to find out the effect of organization structure on the organizational communication. The scale which is prepared by the guidance of the experts consists of seven dimensions. These are vertical diffrentiation, horizantal differentiation, specialization, departmentalization and controlling areas which are the sub dimensions of centralization, formalization and complexity. The subjects of the study are the chief of divisions, branch managers, chiefs, specialists and employees who work at General Directorate and Divisions of the central organization of the Ministry of Education. These 200 administrators and staff have been chosen randomly from seven General Directorates and Divisions of the central organization of the Ministry of Education. In the statistical analysis of the data frequency, percentage, arithmetical mean, t-test, one sided variaton analysis and tukey HSD tests have been used. The findings of the research have been listed below. 1. Related to the centralization dimension of the organization structure, it has been found out that the high-amount of centralization level effects the communication inside the organization negatively.Since they decide at senior level, the juniors are pushed out of this process. 2. It has been revealed that the staff and administrators at the central organization of the Ministry of Education are participated in the communication problemsVI resulting from the vertical differentiation of the organization structure at a low ar average level. It has also been revealed that there is a large amount of vertical differentiation but that this does not form an obstacle for organizational communication. 3. According to the administrators and staff at the central organization of the Ministry of Education the horizontal differentiation at the organization structure can cause communication problems. At this respect it can be said that the horizontal differentiation at the organization structure obstructs the organizational communication. 4. According to the perception of the administrators and staff at the central organization of the Ministry of Education, specialization rate is low and division of labour is not carried out openly which can cause communication problems. 5. The type of departmentalization at the central organization of the Ministry of Education is not related to tasks and thus communication problems can take place between departments which are not functional. 6. According to the perception of the administrators and staff at the central organization of the Ministry of Education^ has been found out that the control mechanism is restricted at the central organization of the Ministry of Education and that it effects the senior-junior relationship positively. 7. According to the perception of the administrators and staff at the central organization of the Ministry of Education formalizaton level causes very few communication problems at the central organization of the Ministry of Education.These findings show us that there is a low amount of communication problem resulting from the low formalization level. 8. Related to the effect of centralization,one of the dimensions which constitute the organization structure,on the organizational communication,there has been a considerable amount of difference between men and women's opinions.vıı 9. Related to the effect of departmentalization,one of the dimensions which constitute the organization structure,on the organizational communication there has been a considerable amount of difference between men and women's opinions. 10. Related to the effect of control area,one of the dimensions which constitute the organization structure,on the organizational communication there has been a considerable amount of difference between men and women's opinions. 11. Related to the effect of centralization,one of the dimensions which constitute the organization structure,on the organizational communication,there has been a considerable amount of difference between men and women's opinions. 12. Related to the effect of departmentalization,one of the dimensions which constitute the organization structure,on the organizational communication there has been a considerable amount of difference between men and women's opinions. 13. Related to the effect of control area,one of the dimensions which constitute the organization structure,on the organizational communication there has been a considerable amount of difference between men and women's opinions. 14. The ideas of the administrators and staff at the central organization of the Ministry of Education which took part in the research about the effects of organization structure on the organizational communication vary greatly in terms of task variable. 15. The ideas of the administrators and staff at the central organization of the Ministry of Education which took part in the research about the effects of organization structure on the organizational communication do not vary greatly in terms of seniority.